Click on the links below to read questions and answers about the Eugene Washington PCORI Engagement Awards.
Is PCORI a federal agency?
No. PCORI is an independent, nonprofit, nongovernmental organization.
PCORI was authorized by the Patient Protection and Affordable Care Act of 2010 as a nonprofit, nongovernmental organization. PCORI’s purpose, as defined by the law, is to help patients, clinicians, purchasers, and policy makers make better-informed health decisions by “advancing the quality and relevance of evidence about how to prevent, diagnose, treat, monitor, and manage diseases, disorders, and other health conditions.”
How does the Eugene Washington PCORI Engagement Awards funding differ from other types of contracts or grants?
PCORI funds projects through contracts rather than grant awards in which PCORI programmatic involvement with the awardees is expected throughout the post-award process. To review the PCORI Engagement Awards contract terms and conditions, see a sample PCORI Engagement Awards Contract Services Agreement.
What is PCORI’s data-sharing policy?
We reserve the right to request a complete, clean, de-identified copy of the final data set used in the project. The data set should be made available within two months of the request but no sooner than the end of the project period.
Who is eligible to apply for PCORI Engagement Awards?
Applications may be submitted by any private or public-sector organization, including any non-profit or for-profit organization or any unit of local, state, or federal government, including any:
- Nonprofit organization
- For-profit organization
- Laboratory or manufacturer
- University or college
- Hospital or healthcare system
- Unit of local, state, and federal government
Are foreign organizations eligible for funding?
Yes. Foreign organizations may apply, but their application should clearly demonstrate the benefits of their research to the US healthcare system, US residents, and US patient-centered research. Foreign organizations should enter 999-99-9999 in the EIN field in the online letter of intent (LOI)/application.
Can an individual apply for funding? No. Individuals may not apply for funding. We accept applications only from any private- and/or public-sector organization, including nonprofit and for-profit organizations; research organizations, universities, colleges, hospitals, laboratories, and healthcare systems; and units of state, local, and federal governments. All US applicant organizations must be recognized by the Internal Revenue Service. Foreign organizations and nondomestic components of organizations based in the United States may also apply; their application should clearly demonstrate the benefits of their research to the US healthcare system, US residents, and US patient-centered research.
Does PCORI make special provisions for new or early-stage investigators?
No. However, we welcome applications from a range of project leads including new and early-stage investigators as well as patient investigators. We are also interested in applications from organizations that engage groups not previously involved with PCORI's work.
Are organizations eligible to apply to multiple funding announcements?
Yes. Organizations may submit multiple applications for funding.
Can applicants who have applied for previous PCORI grants also apply for the Engagement Awards?
Yes. Organizations may submit applications for Engagement Awards funding regardless of whether they have either applied for, or received, previous grants or awards from PCORI. Organizations should note any applications concurrently submitted to PCORI so our staff can confirm that there is no overlap between project ideas.
Can an application be submitted for a project that is under review by a federal agency or organization?
Yes. However, if your project is awarded funding from a federally funded agency or organization, please notify PCORI immediately to withdraw your application. You may not receive federal funding for the same project from more than one source of federal funds at the same time.
Are multiple project leads permitted on one application?
No. PCORI requires that one person be listed as a project lead and point of contact in the PCORI Engagement Awards Online Application System.
How many individuals can be included as key project personnel?
Only six individuals can be listed in the project personnel section of the application. We recognize that there may be changes in key personnel between application submission and the start of a project.
If an application is rejected, can it be resubmitted to a later cycle?
No. Resubmissions are not permitted.
Is preliminary research/study or a pilot project required to apply?
No. PCORI will consider funding applicants who have not conducted preliminary research/study or a pilot project.
Does IRB approval have to be obtained before applicants learn whether their project has been funded?
No. Institutional Review Board (IRB) approval does not need to be obtained prior to submitting an application. After the project lead is notified of the award, he or she can then begin requesting IRB approval, if applicable.
What stakeholder groups or priority populations does PCORI want to address with its funded projects?
PCORI recognizes that doing research differently will require input and involvement from all communities across the healthcare continuum. PCORI is interested in investing in stakeholders who believe in the promise of PCOR/CER but may not have had the opportunity to engage actively in research in the past. PCORI views ideal applicants and project proposals that touch upon a broad spectrum, including but not limited to the following stakeholder categories and priority populations:
What are the PCORI Engagement Awards?
The Eugene Washington PCORI Engagement Awards, named in honor of the first chair of PCORI’s Board of Governors, support the more active integration of patient, stakeholder, and research communities in the research process.
The PCORI Engagement Awards are organized into three categories—Knowledge Awards, Training and Development Awards, and Dissemination Awards. These wraparound awards are intended to strengthen the capacity of patients and other stakeholder communities’ ability to get involved in the research process. The awards also serve to inform PCORI of the healthcare community’s use of and familiarity with PCOR/CER, the training necessary to build a healthcare community prepared and familiar with carrying out patient-centered outcomes research, and how the healthcare community consumes and incorporates health information. These awards will strengthen our understanding of how individuals and organizations across the healthcare continuum obtain and use information that helps people make informed healthcare decisions and improves healthcare delivery and outcomes. Learn more about the goals and objectives from the PCORI Engagement Award Program Guidelines.
How much funding is available for the PCORI Engagement Awards?
We plan to award $15.5 million in fiscal year 2014. Each award—of up to approximately $250,000, including indirect costs—covers no more than two years. See Eugene Washington PCORI Engagement Awards for additional information.
What information does the application guidelines include? Where can I find the guidelines?
The guidelines include:
- General application requirements, including eligibility and budget requirements, with examples where possible.
- Details on how to submit a Letter of Inquiry (LOI) and application.
- An application checklist, which serves as a final assurance that applications are complete and comply with all criteria and requirements.
- A glossary of key terms.
Are there any requirements prior to submitting an LOI or application in the online application system?
Yes. In order to submit an LOI, you will need an Employer Identification Number (EIN). If necessary, you can apply for an EIN. International applicants should enter 999-99-9999 in the EIN field in the online LOI/application.
How do I submit an LOI and application?
Access the online application system to submit an LOI or application. You must register for the online application system, regardless of whether you have applied for PCORI funding in the past. Please note that the PCORI Engagement Awards use a different online application system than do PCORI’s research funding announcements.
What information is asked for in the LOI and application?
In general, both the LOI and application ask for information about the applicant organization and project lead, project, key project personnel, collaborators, and partners. In addition, a number of required templates must be completed and uploaded as part of the application, including budget information, a project plan and timeline, as well as information about an organization’s leadership and financials.
My PCORI Engagement Awards Online Application System account is locked. How do I get back in?
On the login page, click “Forgot your password,” and you will be prompted to enter your account information to reset your password.
Who can I contact for technical assistance?
Contact us at firstname.lastname@example.org for all technical assistance with the online application system.
Are there any resources that will help me navigate PCORI Engagement Awards Online System?
Yes. See the Online User Manual: Submitting a Letter of Inquiry.
If I do not submit an LOI, can I still submit an application?
No. Submission of an LOI is required in order to submit an application.
Can multiple people access the LOI? Does the same team member who submits the LOI need to submit the final proposal? Can an administrator complete the LOI?
The project lead may authorize multiple people to access the LOI; however, there can be only one user name/account for the purpose of LOI submission. The contact information indicated in the Organization and Project Lead section must be for the project lead.
What budget information is required for the LOI? How detailed does it need to be?
Only a budget estimate is required to complete the LOI. A full budget with a justification will need to be completed at the application stage.
Are indirect costs allowed as a part of the budget for approved Engagement Awards? If so, are they limited to a certain percentage?
Yes, indirect costs (not to exceed 40% of the allowable direct cost base) should be included in the budget, which must not exceed approximately $250,000. If applicant organizations have a federally negotiated rate below 40%, the organization must use that rate.
Do the character limits indicated on the LOI form include spaces?
Yes. (Embedded question mark icons provide guidelines for character limits.) More detailed information about the LOI and application requirements can be found in the PCORI Engagement Awards Application Guidelines.
Submission of LOIs and, if invited, full proposals are reviewed on a rolling basis. However, is there a limited window during which the Engagement Awards will be available?
No, but we encourage prospective applicants to submit LOIs as soon as possible to be considered for the current FY2014 funding of $15.5 million. Funding after 2014 FY has not been determined.
How are the PCORI Engagement Awards LOIs and applications reviewed?
The PCORI Engagement Team, PCORI Finance, and external subject matter experts (as necessary) will conduct PCORI’s Engagement Awards review. Additional information regarding the Eugene Washington PCORI Engagement Awards review process can be found here. LOIs and applications are scored using the following criteria:
How well does the application demonstrate program fit, or how well does the application proffer an innovative idea that supports the organization’s mission?
Project Plan and Timeline
How reasonable is the applicant’s project plan and timeline? Are there any concerns that the applicant has not provided a reasonable amount of time or should consider lessening the amount of time dedicated to some of the activities in the project plan?
Qualifications of the Project Lead
Do the qualifications of the project lead align with the scope of the project?
Personnel and Collaborators
Are there adequate and qualified personnel to conduct the project? Are collaborations meaningful and appropriate based on aligning the expertise and scope of work of each member of the team and the collaborators involved? Is there an adequate amount of human resources involved? Are there any concerns about the collaborators’ ability to work together?
Has the applicant demonstrated sufficient past performance for related projects?
How well does the applicant’s budget/cost proposal demonstrate reasonable cost designations?
How will I be notified of a funding decision?
PCORI will notify you via e-mail if your LOI has been approved to progress to a full proposal and if your application is selected for funding. If you have additional questions, please contact us at email@example.com or at 202-370-9312.
I have a question concerning the suitability of my specific proposed project. Can I speak with someone at PCORI?
Applicants are urged to carefully review the application and program guidance materials provided online before contacting PCORI. For outstanding questions, please contact PCORI at firstname.lastname@example.org or (202) 370-9312. PCORI will provide a response within three business days.
Are all health-related content areas open for consideration for potential Engagement Awards, or do these awards focus on priority areas?
The PCORI Engagement Awards do not focus on specific diseases or conditions. Instead, they are intended to promote both evidence-based and innovative ideas related to PCOR.
Is it important to have patient engagement as part of the proposed projects?
Yes. PCORI expects a significant emphasis on the meaningful involvement of patients throughout proposed projects. The PCORI Engagement Awards program is intended to equip patients to participate in the research process and interact with research organizations.
How can potential applicants see more examples of Engagement Awards projects?
We plan to post additional examples on our website as projects are funded and reach key milestones.
Are dissemination and implementation awards focused only on releasing PCORI-funded research, or can they be used to highlight the findings of other research containing a strong patient-centered focus? We expect most of these awards to highlight findings of research not funded by PCORI. We are seeking to further knowledge related to dissemination and implementation of research findings.
How will PCORI disseminate the results of its Engagement Awards projects?
At this time, there are no plans for PCORI to create a standalone publication or online repository for disseminating the results of PCORI Engagement Awards. PCORI is considering a range of options for vetting such information and, when appropriate, making it widely available.
Posted: February 12, 2014; Updated October 2, 2014