In order to select high-quality patient-centered projects, PCORI’s Engagement and Finance teams and external subject matter experts (as necessary) will review all Letters of Inquiry (LOI) and applications. In addition:
- PCORI will evaluate all proposals for Program Fit; Project Plan and Timeline (including reasonableness of project approach, milestones, deliverables, outcomes, and metrics); Past Performance; Qualifications of the Project Lead; Personnel and Collaborators; and Budget/Cost Proposal and Budget Justification.
- PCORI Finance staff will be consulted for the Budget and Budget Justification portions of the proposal in order to determine the feasibility of the proposed costs and associated justifications.
- PCORI will determine the application’s acceptability by assessing the project’s ability to meet the engagement goals and objectives, and the program criteria in each category of Knowledge, Training and Development, and Dissemination/Implementation.
- Conflict of interest will be assessed and mitigated during the review of the LOI and the submission of the full application.
See the PCORI Engagement Awards for additional information.
Review and Decision
Letter of Inquiry (LOI)
Within 45 days of submission
Within 60 days of receiving invitation to submit full proposal
Within 45 days of submission
Two-Phase Process for Funding
PCORI will follow a two-phase review process:
1. Letter of Inquiry (LOI) Review
- No fewer than three PCORI staff members will review LOIs and provide a recommendation to either invite for submission of a full application or deny.
- Applicants who satisfy the review criteria in an LOI will be invited to submit a full application.
- For those invited to submit a full application, questions, recommendations, and points of concern will be addressed in the email inviting applications. Applicants should address the questions, recommendations, and points of concern in the full application.
2. Full Application Review
- Within 30 days of receiving an invitation to submit a full proposal, applicants may submit a written list of questions regarding the application and program requirements.
- Full applications are due within 60 days of receiving an invitation to submit a full proposal. A decision to award or not award will be provided no more than 45 days after submission.
- No fewer than three PCORI staff members will constitute the review committee and will review the full proposal to provide a recommendation to award or not award.
- A final decision for funding/award will be made and the applicant will be notified via e-mail. A PCORI staff member will coordinate arrangements to begin contracting negotiations.
Scoring and Evaluation Scale
A four-point scale is used to evaluate LOIs and full applications against six criteria. Scores from each reviewer are collected, weighed, and averaged. Reviewers also provide comments on the proposals’ strengths and weaknesses.
The application has demonstrated that there is a high probability of success.
The application has demonstrated that there is a good probability of success.
The application has demonstrated that there is a fair probability of success.
The application has demonstrated that there is a poor probability of success.
How well does the application demonstrate program fit, or how well does the application proffer an innovative idea that supports the organization’s mission?
Project Plan and Timeline
How reasonable is the applicant’s project plan and timeline? Are there any concerns that the applicant has not provided a reasonable amount of time or should consider lessening the amount of time dedicated to some of the activities in the project plan?
Qualifications of the Project Lead
Do the qualifications of the project lead align with the scope of the project?
Personnel and Collaborators
Are there adequate and qualified personnel to conduct the project? Are collaborations meaningful and appropriate based on aligning the expertise and scope of work of each member of the team and the collaborators involved? Is there an adequate amount of human resources involved? Are there any concerns about the collaborators’ ability to work together?
Has the applicant demonstrated sufficient past performance for related projects?
How well does the applicant’s budget/cost proposal demonstrate reasonable cost designations?
Posted February 12, 2014