This list informs the awardee about the schedule for preparing and peer reviewing the draft final research report.
Steps for completion of peer review requirements.
- Start early! Begin work on the draft final research report early, using the instructions posted on the PCORI website. You can write much of the draft final research report, especially a description of your study methods and your study’s adherence to the Methodology Standards, before you finish analyzing your study data.
- Two to three months before the draft final research report due date: PCORI’s Peer Review system (PCORI Editorial Office) will notify you that it is time to submit a structured abstract describing your study and listing key personnel and their affiliations. The email from the Editorial Office will contain a copy of your original abstract for the project, which you can use in your submission if nothing has changed. You will also be asked to nominate up to four individuals whom you think are well-qualified to serve as subject-matter expert peer reviewers of your draft final research report. The Associate Editor assigned to your project will use this information to help recruit peer reviewers for your report.
- At least one month before the draft final research report due date: If you registered at ClinicalTrials.gov, prepare the four results tables that you must submit there. (That website describes its detailed requirements.) Notify your PCORI program officer when you have submitted your results to clinicaltrials.gov, as this is a contract milestone.
- Reconciling the four results tables: The ClinicalTrials.gov staff may ask you to modify the tables. If that website has not accepted the four tables by the draft final research report due date, include the most recent version of the four tables in your report. Once ClinicalTrials.gov has accepted your tables, make sure they match the tables in your final research report.
- On or before the draft final research report due date: Submit your draft final research report to PCORI Online, using these submission instructions. Your program officer will review it for completeness, referring to the Instructions for the Draft Final Research Report. If your program officer asks you to modify your report, you have two weeks to make the changes and return to your program officer.
- After your program officer approves your draft final research report to enter peer review: You will receive confirmation of the approval from PCORI with a copy of the approved draft final research report. You will also receive an email from the PCORI Editorial Office with instructions to upload the report to Editorial Manager. The first round of peer review will take about 60 days. The PCORI Editorial Office will notify you when to access the peer review comments and the Editor’s letter summarizing the main requirements for revision.
- After you’ve reviewed the peer review comments: Complete your response to the editor’s letter and peer review comments within 45 working days. Resubmit the revised report to Editorial Manager. The associate editor will notify you if there are additional revisions to be made, or if (in rare cases) a second round of peer review is required.
- Once the associate editor is satisfied with the revisions: He or she will recommend that PCORI accept the final research report. You will be notified when PCORI has accepted the report. The final research report will be sent to the PCORI Translation Center to prepare materials for web posting. The Center will have already contacted you regarding draft versions of the required abstracts to get your approval.
- After the PCORI Translation Center receives the final research report: It will use the final structured abstract to finish creating two 500-word abstracts, one for medical professionals and the other for the public. You will have an opportunity to suggest edits to these abstracts, then PCORI will post them to pcori.org. These abstracts must be posted within 90 days of PCORI’s acceptance of the final research report. PCORI will also post a summary of the peer review process, comments from the peer reviewers and your responses, and the required ancillary information, including conflict of interest disclosures from you and your institution.
- Soon after a journal publishes your main results article: PCORI will post your final research report to pcori.org. The Peer Review Office and your program officer will work with you to determine the best time to post. PCORI must post the final research report on pcori.org no later than 12 months after PCORI had accepted it.
Posted: November 22, 2016; Updated: February 1, 2017